Visitor management dashboard
Access VisitorBay from any computer or mobile device to view visitors in real time and manage office locations with ease.
Learn more VisitorBay feature overview
Visitor management software features for safer, smarter workplaces.
Explore the VisitorBay tools that help reception teams register guests, notify hosts, print visitor badges, collect policy acknowledgements, review visitor records, and manage front-desk activity from one secure platform.
Visitor sign-in Branded iPad check-in for guests, contractors, and returning visitors.
Host alerts Email, SMS, and Microsoft Teams notifications when visitors arrive.
Badges and policies Print visitor badges and collect signed documents during sign-in.
Reporting Search visitor history, monitor on-site activity, and keep records organized.
Front desk Give guests a clean iPad sign-in workflow.
Employees Alert hosts automatically when visitors arrive.
Admins Review records, reports, and locations online.
Feature set built around the visitor journey.
VisitorBay organizes the front-desk workflow from invitation to arrival, host notification, policy acknowledgement, badge printing, and visitor reporting.
Host notifications
Automatically notify hosts by email, SMS, or Microsoft Teams when a visitor signs in at reception.
Learn moreVisitor badge printing
Print customized visitor badges from the sign-in device with optional wireless badge printer support.
Learn moreDigital document signing
Require visitors to review and sign NDAs, safety policies, and office documents during sign-in.
Learn moreVisitor photo capture
Capture visitor photos, store them in profiles, and send them to hosts for easier first-time recognition.
Learn morePre-registration and invites
Send guests pre-registration details, directions, policies, and instructions before they arrive.
Learn moreVisitor data and reporting
Review visitor activity, on-site counts, historical visitor records, and reporting across your office locations.
Learn moreOffice security
Know who is in your office, capture identification details, and support office security policies with digital records.
Learn moreDesigned for the way visitors actually arrive.
Instead of forcing reception to manage disconnected tools, VisitorBay connects the guest-facing iPad app with the administrative dashboard, notifications, visitor badges, and cloud visitor records.
- Before the visit: Send pre-registration details, collect visitor information, and prepare hosts for expected arrivals.
- At reception: Let guests sign in, acknowledge policies, capture photos, and print badges from a guided workflow.
- After sign-in: Notify hosts, keep searchable visitor records, and give administrators visibility into workplace activity.
Everything stays connected.
The same visitor workflow supports sign-in, alerts, badges, digital policies, reporting, and workplace security records.
Download feature sheet
Visitor sign-in software with the admin tools behind it.
The iPad sign-in app gives guests a polished arrival experience, while the VisitorBay dashboard gives administrators the records, controls, and reporting needed behind the scenes.
- Easy sign-in and returning visitors. Returning guests can be recognized for a faster sign-in experience on future visits.
- Branding and customization. Customize colors, logos, and messaging so the app feels aligned with your workplace.
- Digital documents and policies. Store signed documents digitally and refer back to visitor records when needed.
Administration, records, and workplace visibility.
Use VisitorBay to support multi-location offices, secure cloud records, role-based administration, visitor notes, employee directory management, and day-to-day reporting.
Multiple location management
Set up and assign administrators for each office location, or create a master account to manage all locations.
Learn moreCloud data storage
Store account and visitor data securely in the VisitorBay cloud with easy access from computers and smartphones.
Learn moreVisitor notes and VIPs
Make detailed notes and flag VIP visitors so reception teams know who is expected to arrive.
Learn moreAdmin role access
Customize role-based access for reception staff, security personnel, and account administrators.
Employee directory
Manage your host list manually or integrate with Microsoft Active Directory to sync employee records.
Feature sheet
Download the VisitorBay feature sheet for a quick overview of visitor management software capabilities.
Download feature sheetVisitor management software FAQ.
Clear answers for teams comparing digital visitor sign-in software and workplace visitor management systems.
What is visitor management software?
Visitor management software replaces paper sign-in sheets with a digital system for registering visitors, notifying hosts, storing visitor records, and improving front-desk security.
How does a visitor sign-in app help reception?
A visitor sign-in app guides guests through check-in, captures required details, sends host notifications, and keeps reception teams from manually managing paper logbooks.
Can VisitorBay notify employees when visitors arrive?
Yes. VisitorBay can send host notifications by email, SMS, and Microsoft Teams so employees know when their guests have arrived.
Does VisitorBay support visitor badges and policies?
Yes. VisitorBay supports visitor badge printing, digital document signing, visitor photos, visitor records, and policy acknowledgements.
Ready to try VisitorBay?
Start a free, no-obligation trial to see how VisitorBay visitor management software can modernize your front desk. No credit card required.