Visitor management software for the modern workplace

Visitor management software allows you to keep your workplace safe and secure with digital visitor sign-in software that captures important details about visitors entering your location.

With visitor management software in place, companies can automate visitor sign-in, increase the safety and security of locations, provide instant host alerts to spend more time on warm greetings.

Visitor management software features

Branding and customization

Brand identity is important. Quickly and easily customize the look and feel of the VisitorBay sign-in application, including colors and company logo to suit your requirements.

Easy sign-in and return visitors

VisitorBay's visitor management software makes the sign in process incredibly easy and user friendly. Returning visitors are remembered for express sign-in on additional visits.

Host notifications

Automatically notify hosts by text message and email when visitors arrive to allow your reception to focus more on greeting guests. Provides your staff quick communication options to reach visitors when needed.

Visitor badge printing

Print customized visitor badges directly from your office sign-in device with the optional wireless enabled printer.

Digital documents and office policies

Require visitors to view and sign digital office documents, NDA's or policies directly from your office sign in device.

Visitor photo capture

Capture photos of your visitors to be stored in your visitor management software portal. Photos can also be sent to hosts by email for easy visitor recognition on first introductions.

Office modernization and security

Visitor management software allows you to know who is in your office at any given time and view historical guest reporting. Revamp your offices frontend with a modern and user-friendly visitor sign-in experience, while improving security.

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Visitor management software dashboard

Access VisitorBay's visitor management software from any computer or mobile device. View and manage visitors in real-time and control your office locations with ease.

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Learn more about our visitor management software features

Select the category you wish to learn more about below, or download our visitor management software feature sheet here.

  • Host notifications

    VisitorBay notifies your hosts of new guests arriving when signing in to your office. Photo capture means your hosts know who they are looking for. Learn more→

  • Visitor badge printing

    Visitor badge printing provides a quick and secure way for new guests to sign-in to your office. Customize the look and feel of your badges within the VisitorBay dashboard and verify that guests are authorized to be on your premises. Learn more →

  • Visitor notes and VIP

    Make detailed notes and be notified of VIP's expected to arrive at your office. Learn more →

  • Visitor photo capture

    Capture photos of your visitors to be sent to hosts for easy visitor recognition. Photos are also stored to visitor profiles in your dashboard for reference at any time. Learn more →

visitor agreement signing

Digital document signing

Require that new visitors review and sign office documents, NDA's and other policies directly on your office sign-in device. Refer back to each signed document at any time with convenient digital storage in your dashboard.

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visitor pre-registration

Visitor pre-registration and Invites

Send your visitors pre-registration invite information by email, including turn by turn directions to your office and any special office policies or instructions. When pre-registered invited visitors arrive to your office the sign-in process is even simpler.

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Additional visitor management software features

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Multiple office location management

Setup and assign administrators for each office location or assign a master account for management of all locations. Permissions can be configured and changed at anytime in the admin dashboard.

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Visitor data and reporting

Access reporting and data on all visitors who are currently on-site or have ever signed-in to your office locations.

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Cloud data storage

All your account and visitor data is stored in the VisitorBay cloud for easy access from any computer or smartphone device providing ease of use and backup assurance.

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Enforce office security

Know exactly who is in your office at any given time. Assign notes and watchlists for unauthorized guests and capture photos for identification and enforcement of office security policies.

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Admin role access

Customize role access for effective management of front end reception staff, as well as global account administrators.

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Employee dashboard

Employees in the host database have invite access to the dashboard for pre-registration invites and management of visitors and contacts.