Visitor Sign-in Software

New Feature: Microsoft Teams Integration for Instant VisitorBay Host Notifications

At VisitorBay, we’re constantly evolving to create a smarter, more seamless workplace experience and we’re excited to introduce a powerful new feature that enhances how your team stays informed and connected — VisitorBay’s new Microsoft Teams integration.

What’s New

With this latest update, VisitorBay now supports direct host alerts via Microsoft Teams. That means when a guest signs in at your front desk, the designated host will receive an instant notification within their Teams account.

Why It Matters

Developed by popular demand in response to client feedback, speed and clarity are critical in modern workplaces. By pushing visitor alerts directly to Microsoft Teams, we help your team respond faster and more efficiently. Whether you’re working remotely, in a hybrid setup, or on-site, Teams-based notifications ensure your employees receive visitor notifications promptly.

How It Works

Once enabled, the integration automatically sends a Teams message to the host as soon as a visitor checks in using the VisitorBay system.

Here is an example of the Microsoft Teams host notification:

These alerts appear in the host’s Teams chat directly, with notifications provided to any device that Teams is installed. This is sent on conjunction with the traditional VisitorBay host notifications (email/SMS).

Key Benefits

  • Faster response times — hosts are notified by Teams instantly without relying solely on email or SMS (both also available)
  • Centralized communication — keeps visitor management aligned with your internal enterprise tools
  • Improved visitor experience — guests are greeted quickly and professionally
  • Simple setup — connect VisitorBay to Microsoft Teams in just a few clicks with the help of our team

Included in Enterprise Plans at No Extra Cost

Best of all, the Microsoft Teams integration is included at no additional charge for all VisitorBay customers on the Enterprise plan. It’s one more way we’re helping you get more value out of your subscription, without added complexity or surprise fees.

Security First

As always, VisitorBay is built with privacy and security at the core. All Teams notifications are encrypted and managed according to your existing Microsoft 365 admin policies.

Ready to Connect Teams?

If you’re an admin, you can enable Microsoft Teams notifications in your VisitorBay dashboard under Integrations > Microsoft Teams. For setup help, visit our Support Center or contact our onboarding team for guided assistance. Simply create a support ticket from your account.

We’re thrilled to bring this new level of notification effectiveness to your VisitorBay experience!

Introducing VisitorBay Package Deliveries: The Solution for Office Package Management

At VisitorBay, we’re always looking for ways to enhance your workplace experience and make operations run more smoothly. We’re excited to introduce our latest feature: VisitorBay Package Delivery Notifications. This powerful addition is designed to improve how your office manages incoming packages, making it easier for both staff and administrative teams to stay organized and informed.

Why Package Delivery Notifications Matter

In today’s fast-paced world, efficient package management is crucial for keeping workplaces running smoothly. From personal deliveries to important business packages, managing these items can be a challenge, especially in busy office environments. Missed deliveries or unclaimed packages can lead to confusion, frustration, and unnecessary delays. That’s where VisitorBay’s new feature comes in.

With Package Delivery Notifications, your staff will be immediately notified when a package arrives for them at the office—right in the palm of their hands. Whether it’s a personal item or something vital for the business, your team will no longer need to check the front desk constantly or wonder if their package has arrived nor will your front desk be expected to notify staff manually.

How It Works

VisitorBay’s Package Delivery Notifications are designed to be simple and effective. As soon as a package is checked in, our system sends a notification to the designated recipient via both text message and email. This ensures that your staff are informed right away and can pick up their packages as soon as possible.

Additionally, all incoming deliveries are recorded and stored in your VisitorBay dashboard. This allows your team to easily track and manage all deliveries for reporting and auditing purposes. Whether you need to reference past packages or gather data for office management insights, everything is just a few clicks away.

Benefits of Package Delivery Notifications

Improved Efficiency: No more waiting for staff to check in at the front desk or leave their tasks to inquire about packages. With instant notifications, packages can be picked up right away, reducing interruptions in workflow.

Better Organization: By recording all deliveries in the dashboard, you gain complete visibility into incoming items. Whether for internal auditing or simple tracking, everything is neatly cataloged and accessible at any time.

Enhanced Communication: Staff members are no longer left in the dark about the status of their deliveries. Whether they’re at their desk or away from the office, they’ll be notified promptly, ensuring they never miss a package.

Reduced Risk of Lost Packages: With clear, real-time tracking, the chances of packages getting misplaced or forgotten diminish significantly. Your team can rest assured knowing that every delivery is accounted for.

Simplicity and Convenience: The notification system is integrated directly into the VisitorBay platform, meaning there’s no need for additional software or complicated setups. It’s a seamless addition to your existing workflow.

The Future of Office Package Management

As businesses continue to evolve and workspaces become more dynamic, efficient office management becomes more important than ever. With the VisitorBay Package Delivery Notifications feature, we’re helping businesses create more streamlined, productive, and organized workplaces. This simple yet impactful tool will save your team time, reduce frustration, and keep your office running smoothly.

Are you ready to take control of your office package deliveries? Visit VisitorBay.com today to learn more and see how our new feature can transform the way you manage deliveries!

VisitorBay Package Delivery Notifications is available on our Enterprise plan.

V-SAN And VisitorBay Partner for Production Health and Safety in Canada

Movie production clapper board

V-SAN and VisitorBay collaborate to provide a unique and comprehensive health and safety system for the film and production industry.

V-SAN and VisitorBay have created an End-to End-solution to the sanitation challenges presented by the COVID-19 pandemic which will help film productions ensure the health and safety of their cast and crew members in a post-COVID world.

V-SAN was poised to lead in this space when its founders became the first producers to resume production during the pandemic in the spring of 2020. Using VisitorBay’s industry-leading technology platform will enable V-SAN to create deliberate action items for our sanitation team to be an ally to producers as we return to work amidst the ongoing COVID-19 pandemic.

As a catalyst for change, V-SAN and VisitorBay intend to accelerate long-standing principles into real-world action that will strengthen the V-SAN and VisitorBay culture as well as the film community at large.

“V-SAN believes that health and safety is key to allowing the film industry to get back to work and restoring the livelihoods of thousands that are at stake,” said Richard Greenhalgh, VP of V-SAN. “This partnership allows us to fulfill our vision to provide world-class support, resources and leadership, helping every member fulfill their goals on and off the set. V-SAN benefits immensely from the diversity of its members, and it is this attention to detail that drives outstanding performance, innovation and excellence.”

“VisitorBay is pleased to partner with an organization that shares our values,” said Brett Carrier, President of VisitorBay. “It allows us to fulfill our vision of applying a VisitorBay use case to exciting new markets. Working closely with the leadership team at V-SAN will provide us with the key insights necessary to make the film industry more safe, efficient and secure for staff on production sets.”

The founders of V-SAN are respected film specialists who have created visual experiences for over a decade. These individuals were able to sustain COVID-free production sites and a healthy crew throughout the pandemic. They found a process that worked and are now taking this craft and providing a first-class service model for COVID compliance to their clients.

VisitorBay is a digital visitor management system that allows a company to track visitor sign-ins, notify hosts and sign digital documents on an office sign-in tablet via one easy to use interface.

For more information visit vsancleaning.com. For media inquiries contact rcasanova@visitorbay.com.