Add Useful Visitor Information
Include meeting room details, guest Wi-Fi instructions or other workplace information on printed visitor badges, where configured.
New visitor management feature: Microsoft Teams host notifications are now live. Read more
Visitor badge printing
Visitor Badge Printing Software for Professional Check-Ins
VisitorBay combines digital visitor sign-in with visitor badge printing software, helping businesses print professional identification badges as guests check in. Create branded badges with visitor details and optional photos using a supported Brother label printer.
Replace handwritten visitor passes with a more consistent badge printing process for offices, schools, commercial properties and other workplaces. Customize the information displayed to suit your reception and visitor identification procedures.
Clear visitor identification
Print visitor name badges that help employees identify registered guests.
Your workplace branding
Customize printed badges with your logo and visitor information.
Connected badge printing
Print badges through a compatible printer connected to your sign-in station.
Built around your front desk
Custom Visitor Badges for Your Workplace
Customize printed visitor badges with practical details, company branding and information relevant to each visit. VisitorBay helps reception teams create a consistent badge format without relying on handwritten passes.
Preprint Badges for Expected Guests
Prepare visitor badges ahead of scheduled appointments using pre-registration details, helping your front desk welcome expected guests more efficiently.
Print Branded Visitor Badges
Add your organization’s logo through the VisitorBay dashboard to create branded visitor badges that match your workplace identity.
Clearer identification on site
Visitor Photo Badges and Clearer Identification
Give employees an easy way to identify signed-in guests. Printed visitor passes can display photos and visit details where configured, supporting your organization’s existing visitor policies.
Visitor photos
Capture visitor photos during sign-in and include them on printed badges where configured, helping staff match a badge to its wearer.
Visit Dates and Times
Display sign-in times and expected visit end times on visitor badges where configured, giving staff useful context about a guest’s visit.
Recognizable Visitor Passes
Help employees distinguish registered guests from people without visible visitor identification and follow established check-in procedures.
A badge that feels like your workplace
Design Branded Visitor Name Badges
Create visitor name badges that reflect your business and communicate helpful details during a visit. Choose a layout and badge supplies that suit your reception environment.
- Consistent brandingUse your company logo and customize the printed visitor badge layout through the VisitorBay dashboard.
- Adhesive labels or lanyardsPrint on compatible adhesive labels or use suitable badge holders and lanyards, depending on your workplace preferences.
- Personalized messagesAdd a welcome message, meeting details or practical office information to personalize the visitor experience.
Hardware that fits your reception
Brother Visitor Badge Printer Compatibility
Connect a compatible Brother label printer to your VisitorBay iPad visitor sign-in setup for convenient on-site badge printing. Choose appropriate label supplies for your workplace.
Network-Connected Brother Printers
Use a supported Brother QL-series label printer on your office network to print visitor badges from the iPad sign-in station. The Brother QL-820NWB is a thermal label printer listed among VisitorBay’s hardware options.
Badge Printing at Multiple Reception Desks
Configure supported printers at additional reception points to accommodate visitor arrivals at different desks or entrances.
A more organized arrival starts here
Try VisitorBay Visitor Badge Printing Software
Simplify digital visitor registration and professional badge printing with VisitorBay. Start a free 30-day trial or request a quote for your sign-in station, compatible printer and badge supplies.