Email invites
Admins send customized pre-registration invitations from the VisitorBay portal, including meeting details and helpful information for visitors.
New visitor management feature: Microsoft Teams host notifications are now live. Read more
Visitor pre-registration
Prepare visitors before they arrive.
Send visitor pre-registration invitations with meeting details, directions and useful office information. Give guests a convenient way to prepare for their visit and help reception know who to expect.
Let invited visitors share their details before the meeting, so reception can prepare for a welcoming arrival.
Invite in advance
Share meeting details before the visit.
Know who to expect
Keep reception informed about expected arrivals.
Simplify check-in
Save visitor details before guests reach reception.
From invitation to arrival
Make visitor pre-registration work for your team.
Connect admin-managed invitations, visitor information and reception preparation in one organized process.
Badges prepared in advance
Preprint badges for pre-registered guests so reception is ready to welcome them when they arrive.
Expected visitors
Review expected visitors in the admin portal so your team can prepare for the guests arriving that day.
Quicker visitor sign-in
Save pre-registration details to the visitor’s profile. Reception can use these details to help guests complete your configured check-in process when they arrive.
Explore visitor document signingOptional dashboard sign-in
Let reception check pre-registered guests in through the VisitorBay dashboard when a staff-assisted arrival is preferred. Print a visitor badge through your configured badge-printing setup.
Meeting details in advance
Include the office address, directions, parking information and instructions for finding your reception area. Help guests arrive prepared and keep hosts and reception coordinated.
A warmer welcome starts before the visit
Give reception time to get ready.
Pre-registration helps your front desk see who is expected and plan for the day. Prepare visitor badges in advance and add a personal touch for VIP guests, interview candidates and first-time visitors.
With visitor details already available, reception can guide guests through your configured arrival process or complete an optional dashboard sign-in.
Explore visitor badge printingReady before the guest walks in.
- Clear arrival instructionsShare meeting information, parking details and directions to the right reception point.
- Visitor details readyCollect key visitor information before arrival so reception can prepare for each guest.
- Badges prepared ahead of timePreprint badges for registered visitors so reception can focus on welcoming them.
Start with a better invitation
Help visitors arrive ready to check in.
Try VisitorBay free for 30 days and explore pre-registration alongside your workplace’s visitor sign-in process.