Automatic host alerts
Notify the selected host when a guest completes visitor sign-in. Use email, SMS and, where enabled, Microsoft Teams to keep employees informed.
Explore Microsoft Teams notificationsNew visitor management feature: Microsoft Teams host notifications are now live. Read more
Visitor arrival notifications
Let hosts know when their visitors arrive.
Welcome guests with a smooth visitor sign-in experience and an automatic alert to their host. VisitorBay sends arrival notifications by email, SMS or Microsoft Teams through your configured channels, helping employees respond sooner.
Share visitor sign-in details with the person they are here to see. Where photo capture is enabled, visitor photos help hosts recognize new clients, interview candidates and vendors at reception.
Email notifications
Send visitor arrival details to the host’s inbox.
SMS text messages
Let hosts know their guests have arrived.
Microsoft Teams
Available with the Enterprise plan when enabled.
Make the first introduction easier
Real-time host notifications.
Connect visitor sign-in with clear arrival alerts, visitor photos and notification templates that suit your workplace.
Visitor photo capture
Help hosts recognize the person they are meeting. Capture visitor photos during the configured sign-in workflow to make first introductions easier.
Explore visitor photo captureCustomizable templates
Customize the look and feel of host notification templates in the VisitorBay dashboard to keep arrival messages aligned with your workplace.
Explore the dashboardFrom sign-in to welcome
A simple arrival, connected to the right host.
Keep reception, visitors and employees connected through an organized check-in process.
Visitor checks in
Guests enter their details and select their host through your configured VisitorBay sign-in process.
Host receives an alert
VisitorBay automatically sends an arrival notification through the supported channels enabled for your workplace.
Host welcomes their guest
Visitor details and, where configured, a captured photo help the host recognize the person waiting at reception.
A better welcome starts here
Keep hosts informed. Welcome visitors sooner.
Try VisitorBay free for 30 days and see how automatic host notifications fit your workplace’s visitor sign-in process.