01SCAN
Scan the QR Code
Visitors open their smartphone camera and scan the QR code displayed at your entrance.
Contactless visitor sign-in
QR Code Visitor Sign-In System — No iPad Required
Let visitors check in using their own smartphones with VisitorBay’s QR code visitor sign-in system. Replace paper sign-in sheets and dedicated kiosks while automatically notifying employees, collecting visitor information and maintaining accurate digital records.
- No credit card required
- Bring your own smartphone
- Canadian-hosted records
Smartphone-based visitor sign-in at a VisitorBay QR reception sign. No dedicated tablet required.
Their smartphone. Your sign-in process.
Welcome visitors without a shared touchscreen.
Scan at the entrance
Start with a clearly displayed QR code.
Let the host know
Automatic alerts after visitor check-in.
Keep a clear record
Digital visitor information, ready to review.
From scan to welcome
How QR Code Visitor Sign-In Works
See how a simple QR code connects smartphone registration with automatic host notifications and digital visitor records.
02REGISTER
Complete Visitor Registration
Visitors enter their details and complete the questions or acknowledgements configured for your workplace.
03NOTIFY
Notify the Host
VisitorBay records the check-in and alerts the selected host through your supported, configured notification channels.
Explore the workflow
Demo QR · Text message only
Step 1
Scan the code to get started.
A QR sign at your entrance opens your visitor registration flow. The example shown here displays a demonstration message only; it does not start a live check-in.
Step 2
Register on a familiar device.
Guests enter their details on their own phones and complete the questions or acknowledgements required by your workplace.
Step 3
Notify the host and record the visit.
VisitorBay logs the arrival and sends a host notification using the channels configured for your account.
This is an illustrated process guide, not an interactive VisitorBay product session.
Less hardware. A simpler arrival.
Why Businesses Choose QR Code Sign-In
Simplify arrivals for your guests and reduce manual check-in tasks for your team.
No dedicated iPad or kiosk required
Display a QR sign at your entrance so visitors can register on their own phones. Avoid buying, mounting and maintaining a dedicated check-in tablet.
Contactless visitor registration
Offer touchless visitor registration on each guest’s smartphone. Visitors can check in without sharing a touchscreen, pen or paper logbook.
Instant employee notifications
Let employees know when their guests arrive. Automatic host notifications reduce the need for reception calls and help visitors reach the right person sooner.
Customizable sign-in questions
Collect the information your team needs at arrival. Configure visitor questions and digital acknowledgements to suit your workplace’s registration process.
Digital visitor records
Replace handwritten entries with searchable visitor history. Give administrators clear visit records and a real-time list of signed-in visitors.
Multi-location support
Offer a consistent sign-in process across your facilities. VisitorBay’s multi-location management tools help teams organize visitor activity as your organization grows.
Leave the paper log behind
QR Code Sign-In vs Paper Sign-In
Paper logs record visitor details manually. VisitorBay connects smartphone check-in with automatic host notifications and searchable digital records.
| Feature | Paper Sign-In | VisitorBay QR Sign-In |
|---|---|---|
| Smartphone check-in | No | Yes |
| Automatic digital visitor records | No | Yes |
| Automatic host notifications | No | Yes |
| Searchable visitor records | No | Yes |
| Digital acknowledgements | No | Where configured |
| Real-time visitor list | No | Yes |
| Manual visitor log entry | Required | Not required for standard registration |
Digital acknowledgements and host notifications depend on your configured workflow and supported channels. Visitors need a compatible smartphone and internet access.
Contactless check-in for your workplace
Where Businesses Use Contactless Visitor Sign-In
Display a visitor check-in QR code wherever guests arrive and your team needs an organized registration process.
Corporate offices
Welcome clients, interview candidates and vendors without a dedicated check-in kiosk. A clearly displayed QR sign helps guests begin registration as they arrive.
Commercial properties
Simplify visitor check-in at managed buildings and shared reception areas. Give property teams organized digital records instead of loose paper logs.
Industrial facilities
Register contractors and visitors before they enter your facility. Collect relevant site acknowledgements where configured in your visitor workflow.
Multi-location organizations
Standardize QR code visitor check-in across multiple facilities. Give local teams a consistent approach to registering guests and reviewing visitor activity.
Before you get started
QR Code Visitor Sign-In FAQs
Answers to common questions about smartphone check-in, contactless registration and setting up VisitorBay.
Talk to the VisitorBay team →Explore our digital visitor sign-in system, visitor management features or pricing and plans.
How does QR code visitor sign-in work?
A visitor scans the QR code displayed at your entrance using their smartphone camera. They complete the configured registration steps, and VisitorBay records the visit and notifies the selected host.
Can visitors sign in without an iPad?
Yes. Visitors can register on their own smartphones without an iPad or dedicated kiosk. Your workplace needs a VisitorBay account and a clearly displayed check-in QR code.
What does a visitor need to check in?
Visitors need a compatible smartphone with a QR-capable camera and an internet connection. Provide an assisted check-in option for guests who cannot use a smartphone.
Can visitors complete questions or digital acknowledgements?
Yes. You can include visitor questions and digital acknowledgements where configured in your registration workflow.
How are employees notified when a visitor arrives?
VisitorBay supports host notifications by email, SMS and Microsoft Teams. Available alerts depend on your account setup and the notification channels configured for your workplace.
Can we use QR visitor sign-in at multiple locations?
Yes. VisitorBay includes multi-location management tools. Contact us to discuss your facilities, administrators and visitor workflows before rolling out QR sign-in.
Can I try VisitorBay before choosing a plan?
Yes. Start a free 30-day trial with no credit card required, or request a quote to discuss your organization’s visitor management requirements.
A better welcome starts here
Start Your Free QR Visitor Sign-In Trial
Try contactless visitor sign-in at your workplace with a free 30-day VisitorBay trial. No credit card required. Prefer to discuss your requirements first? Request a quote for your organization.