At VisitorBay, we’re constantly evolving to create a smarter, more seamless workplace experience and we’re excited to introduce a powerful new feature that enhances how your team stays informed and connected — VisitorBay’s new Microsoft Teams integration.
What’s New
With this latest update, VisitorBay now supports direct host alerts via Microsoft Teams. That means when a guest signs in at your front desk, the designated host will receive an instant notification within their Teams account.
Why It Matters
Developed by popular demand in response to client feedback, speed and clarity are critical in modern workplaces. By pushing visitor alerts directly to Microsoft Teams, we help your team respond faster and more efficiently. Whether you’re working remotely, in a hybrid setup, or on-site, Teams-based notifications ensure your employees receive visitor notifications promptly.
How It Works
Once enabled, the integration automatically sends a Teams message to the host as soon as a visitor checks in using the VisitorBay system.
Here is an example of the Microsoft Teams host notification:
These alerts appear in the host’s Teams chat directly, with notifications provided to any device that Teams is installed. This is sent on conjunction with the traditional VisitorBay host notifications (email/SMS).
Key Benefits
Faster response times — hosts are notified by Teams instantly without relying solely on email or SMS (both also available)
Centralized communication — keeps visitor management aligned with your internal enterprise tools
Improved visitor experience — guests are greeted quickly and professionally
Simple setup — connect VisitorBay to Microsoft Teams in just a few clicks with the help of our team
Included in Enterprise Plans at No Extra Cost
Best of all, the Microsoft Teams integration is included at no additional charge for all VisitorBay customers on the Enterprise plan. It’s one more way we’re helping you get more value out of your subscription, without added complexity or surprise fees.
Security First
As always, VisitorBay is built with privacy and security at the core. All Teams notifications are encrypted and managed according to your existing Microsoft 365 admin policies.
Ready to Connect Teams?
If you’re an admin, you can enable Microsoft Teams notifications in your VisitorBay dashboard under Integrations > Microsoft Teams. For setup help, visit our Support Center or contact our onboarding team for guided assistance. Simply create a support ticket from your account.
We’re thrilled to bring this new level of notification effectiveness to your VisitorBay experience!
Are you looking for a visitor management system in Canada? VisitorBay is proudly Canadian and a fully customizable visitor management system and sign-in tool for your business to take advantage of several important aspects that come with keeping a workplace safe and efficient in today’s dynamic workplace.
Designed here in Canada and with resources across the country, we help companies of all sizes to facilitate effective visitor management in a variety of business settings.
What is aVisitor Management System?
A visitor management system is a technology that helps you to sign-in and track visitors entering your location. These visitors can be clients, interviews, contractors, consultants, deliveries and things like the occasional personal visit. A visitor management system replaces traditional paper sign-in sheets with a powerful digital sign-in tool that tracks when these visitors are entering and exiting locations, including real-time head counts in emergencies, visitor emergency evacuation notifications and granular reporting when you need to refer back to historical visits. Some additional features like visitor photo capture and badge printing enhance the overall visitor experience and the security of your locations.
With a visitor management system you can be rest assured that visitors have signed-in, are permitted to be on site and traceable throughout the enterprise. Our visitor management system software can also be utilized by security teams to monitor foot traffic and potential threats at your location, including watch list and blacklist capabilities. A visitor management system is a great addition to your points of entry.
Who uses a Visitor Management System?
A visitor management system can be used by companies of all industry and size. There’s no best single configuration for visitor management and that’s why VisitorBay has placed a lot of emphasis on making it’s technologies fully customizable, branded to your organization and easy to use. Visitors will assume that your visitor management system was built specifically for you.
VisitorBay’s visitor management system technology is being used in office towers, by property managers in multiple facilities, campuses, construction companies, industrial work sites, loading docks, retail locations, film production sets and in a variety of other unique applications to make visitor management in the workplace clear, concise and actionable. You may have even already signed-in to a location using VisitorBay!
Key features of a visitor management system in Canada:
Increased security at your location
Improve the overall visitor experience
Modernize your front-end lobby and reception areas
Sign important documents are visitors enter your locations
Store all of this information in an easy to use cloud based visitor management portal
Your data stays in Canada
With the VisitorBay visitor management system, you are able to sign-in visitors with a digital sign-in device, by using our contactless QR sign-in technology, or both. The VisitorBay contactless sign-in feature allows your visitors to simply scan a QR code with their mobile device for expedited sign-in, all branded to your company and with the ability for special sign-in flows to ensure that you’re capturing the information that’s important to you.
VisitorBay’s visitor management system was developed to be easy to setup and use, with comprehensive back end functionalities that make visitor management secure, efficient and pleasant to use by end-users and company administrators.
VisitorBay’s Visitor Management System Features:
Electronic visitor sign-in
Host notifications (SMS & email)
Emergency evacuation notifications and lists
Badge printing and photo capture
Accurate, legible sign-in information and tracing
Screening questionnaires
Office agreements and policy signing
Contactless sign-in (visitors use their own phone to sign-in)
VisitorBay has built several tools to help your business screen visitors and sign off on digital agreements that specify your entry criteria. This could be a health and safety document, NDA’s or general safety best practices. Signed agreements are stored as a PDF document to each visitor sign-in session.
Improve Manual sign-in Process
Illegible sign-in’s, lost visitor logs, people forgetting to sign-out are common challenges and why many are leaning toward a visitor management system that increases the effective logging of visitors entering and exiting locations.
Know who was at your locations, how many times, who they were there to see and even refer to photos and signed agreements for these visitors at any time in the event of an incident.
Notifications
Notifications play a major role in choosing a visitor management system for your business. With VisitorBay you can quickly notify employees that visitors have arrived to see them and in real-time. This means less time spent by office reception and staff to notify employees when a guest has arrived to see them. Host notifications include guest information and quick 2-way communication options to reach visitors directly when needed.
Canadian data Residency
VisitorBay is proudly Canadian and houses it’s data in world class data centers located in Canada for it’s Canadian customers. Your data is safe, secure and never leaves Canada.
Security white papers and documentation are available on request and suitable for enterprise compliance requirements.
The reasons for choosing a visitor management system in Canada to increase office safety, security and efficiency are clear over manual sign-in sheets which is why VisitorBay offers a free 30-day trial. There’s no obligation and setup can be completed within 60 seconds.
